PRIVACY POLICY

SPOLECZNOSCI SP. Z O.O. SP. K.


PRIVACY POLICY AND COOKIES

Version 1.2, effective as of 8.11.2018.


Every day we work hard to better serve our users. Caring for the entrusted data is a significant value for our company. We want to assure you that your data are safe with us, and to help you understand how we use them in order to provide you a better service.


What does this Policy describe?

The following privacy policy and cookies (‘Policy’):

  • Determines types of personal data which we collect;
  • Explains how and why we collect and use your personal data;
  • Explains when and why we share personal data with other organisations;
  • Explains your rights and options concerning personal data

We want to make it clear to you what falls within the scope of this Policy. The Policy is binding if you use our services (in this Policy referred to as ‘our Services’). The use of our Services refers to:

This policy is also binding when you contact us or we contact you, in any matters connected with our Services.

Our Services may include links to other internet websites run by other organisations which have their own privacy policies. Before sharing any personal data on such websites, please remember to carefully read the rules and regulations, and policy privacy published on these websites, because we are not answerable for websites of other organisations.

We process your personal data in compliance with General Data Protection Regulation of the European Union (2016/679) (‘GDPR’) and other effective personal data protection provisions which complete and/or implement GDPR.


Who will be the controller of your personal data?

The controller of your data will be Społeczności Spółka z o. o. sp. k. with its registered seat at Inżynierska 8 in Warsaw, 03-422 („Controller”, „we”).


What data are processed?

In this section you will learn what personal data we can collect from you when you are using our Services and what other personal data we can collect from different sources.

When using our Services, you can provide us with:

  • Identification data, including first and last name, email address, phone number.

When you are browsing our Website, we can collect:

  • Information on your needs and preferences (for example, which particular offer you are interested in)
  • Information on your online behaviours while you are browsing our Website
  • Information on any devices that you are using in order to gain access to our Services (including brand, model, operational system, IP address, browser type, mobile devices’ online ID, date and exact time of accessing our Services, the address of a website which redirected you to our website, other data transmitted by standard HTTP(s) headers, data exploited to maintain the session online after logging in.

When you are contacting us or we are contacting you about our Services, as well as when you are taking part in discounts, contests, surveys or reviews concerning our Services, we can collect:

  • Personal data which you give every time when you contact us about our Services (for example: first and last name, and contact data), including telephone contact, email or post.
  • Details concerning emails and other electronic messages which we send you and which you open, including any links in these messages which you click on (for example the ones which enable us to establish whether and when you have opened such messages).

Other sources of personal data

We can also use personal data from other sources, such as specialist companies providing information or online media channels. These other personal data help us e.g. improve and gauge the effectiveness of our marketing communication, including our online advertisements.


What is the purpose and basis of your personal data processing?


We use your personal data for: Their processing allows us to: Why do we process your personal data in this way? Legal basis for personal data processing
Managing and developing our daily operations Manage and upgrade our Website On our Website we can use cookie files (the so-called ‘cookies’) and similar technologies in order to increase your comfort and improve your satisfaction when using it.

Some cookie files are indispensable so they should not be disabled if you want to enjoy the possibility of using all the functions offered by our Websites. You can disable other cookies but it may affect your satisfaction of using them.

You can find more information about cookie files and the ways of disabling them in the section Cookie files and other technologies.
Legitimate interest of a Controller (Article 6, paragraph 1, letter f of GDPR), including:
  • Meeting needs of our Users;
  • Promoting and implementing our products and services to the market;
  • Servicing and maintaining contact with you, managing complaints and settling disputes;
  • Understanding our users, including their behaviours, preferences and dislikes (aversions)
  • Protecting and supporting our activity, our employees, our clients and shareholders;
  • Preventing and detecting antisocial behaviours, frauds and other crimes;
  • Testing and developing new products and services, as well as upgrading existing ones.
Develop and improve our offer of online products, Services, IT systems, know-how, and the ways of communicating with you We use personal data to conduct market research and internal research and development, as well as to improve our IT systems (also in scope of security) and our Services. Thanks to that, as our User you can receive a better service. Legitimate interest of a Controller (Article 6, paragraph 1, letter f of GDPR)
Detect financial abuses and other crimes, as well as prevent them We find it important to monitor the way in which our Services are used in order to detect and prevent frauds or other crimes and the misuse of our Services. It allows us to make sure that you can use our Services safely, in compliance with the binding terms (rules and regulations) of their use. Legitimate interest of a Controller (Article 6, paragraph 1, letter f of GDPR)
Personalising your customer relation with us Deliver you relevant online communication (including email or online advertisements) in scope of our products and Services. In this respect, the advertisements can be published on the Website or on websites of other organisations, including internet media channels (for example with the use of Google AdWords). We can also gauge the efficiency of our marketing communication and the communication of our suppliers and Partners. We want to make sure that you are provided with marketing communication, covering online advertisement which matches your interests. In order to achieve this goal, we measure your responds to marketing communications concerning the products and Services from our offer, which, in turn, enables us to offer you products and services that better meet your needs as a User.

You are entitled to modify your preferences in scope of marketing communication, both at the stage of registration for our Services, and at any other moment afterwards.

You can also make choices as far as online advertisements are concerned. Below you will find options concerning cookies and ways in which you can control your preferences in terms of online behavioural advertising.
Legitimate interest of a Controller (Article 6, paragraph 1, letter f of GDPR)
Contacting you and interacting with you The handling of enquiries addressed to us through contact forms on our Website You can reach us through the contact form on the Website. If you make an enquiry using the contact form, we will provide you with a response. The enquiry will be accepted and handled only if the data marked as mandatory fields is provided. Submission of the rest is voluntary and is based on the data subject’s consent. The legitimate interest of the controller (Article 6(1)(f) of GDPR)
The consent of the data subject (Article 6(1)(a) of GDPR)
Contact you, for example on the phone, by email or by post. You are the User of our Services and we want to serve you. For this reason we exploit personal data to provide clarifications and assistance in response to your requests, as well as to inform you about changes which we have introduced or we are planning to introduce in our Services, and which can affect you (e.g. changes in this Policy or in terms and conditions of our Services). Legitimate interest of a Controller (Article 6, paragraph 1, letter f of GDPR)
Invite you to take part in surveys, reviews and other activities connected with market research, conducted on our behalf by our Partners, or other organisations, as well as to manage these surveys and reviews. We run market research aiming at streamlining our Services. However, if we contact you about it, you do not have to participate in such market research. If you inform us that you do not want to be contacted for purposes connected with market research, we will respect your choice. It will not influence the use of our Services. Legitimate interest of a Controller, however, if we want you invite you with the use of an email or a text message, our actions will be based on your consent.
Settling disputes, addressing complaints or claims Address complaints, claims, legal litigations or disputes, involving you or us. For example, if you are not satisfied with the products that we offer. The establishment of claims, redress or defence, in certain cases however, the legal basis may also be constituted by the legitimate interest of a controller (Article 6, paragraph 1, letter f of GDPR), and in others, a particular legal provision which allows us to process your personal data for the compliance with a legal obligation to which we are subject (Article 6, paragraph 1, letter c of GDPR).

Who are your personal data shared with?

Sharing your personal data with Partners and Service Providers

This section explains how and why we transmit your personal data to Partners and Service Providers

When we transmit your personal data to these companies, we require that the data be stored safely, and the companies are not allowed to use the data for marketing purposes, unless you have given a separate consent to that.

Partners We cooperate with carefully selected Partners who perform defined functions on our behalf. They are e.g. companies which provide us with:
  • Services connected with technologies (for instance, the support of our Website and other business systems which we employ to deliver you our Services);
  • Services connected with storing, aggregating and analysing data;
  • Services connected with direct marketing;
  • Legal services and specialised services.
Our Partners are provided access only to such data which enable them to deliver their services to us.

Some of our Partners maintain online media channels and on our behalf they publish in these channels relevant adverts of our products and services, as well as the products or services of our suppliers. For example, you can see an advert of our products or services when you are using a given social media website.

Sharing personal data with other organisations

We can transmit personal data to other organisations in the following circumstances:

  • if the law or public authorities stipulate that we have to transmit personal data or for purposes of justice proceedings;
  • if we have to transmit personal data in order to establish, exercise or defend our rights (this covers transmitting personal data to other people with the aim of fraud prevention);
  • in case of restructuring, disposing or assigning the ownership of the company (or its part). For example, in case of merger or acquisition.

How do we protect your personal data?

We realise how important the protection of your personal data and their appropriate management are. In this section we present some security means which we apply.

We use computer security means such as firewalls and data encryption, and we execute physical controls of access to our buildings and files in order to secure the data. We grant the access only to employees who need it to perform their job tasks.

We protect the security of your data during the transmission by encrypting them with the use of Secure Sockets Layer (SSL).

We execute physical, electronic and organisational means of security in connection with collecting, storing and disclosing personal data. Depending on circumstances, we can ask for identity confirmation before we transmit your personal data.

Although we apply relevant technical and organisational means aiming at protecting your personal data, please remember that we cannot guarantee absolute security of the personal data which you share with us online.


How long do we store your personal data?

Your personal data will be stored by us for the duration which is necessary to accomplish a goal for which these data have been collected or for which they are processed, in the scope which is necessary to ensure compliance with the binding legal requirements or in the scope which is indicated in the binding archiving regulations. Your data will be retained at the latest by the time when you withdraw your consent to its processing, as long as the consent provides a valid legal ground for the processing.


Cookie files and other technologies

We use cookie files and other technologies (‘cookies’) in order to improve the quality of service when you are using our Website and to deliver you relevant adverts. This section contains more information about cookies, about how we use them, and about how you can make choices concerning the use of cookies.

How do we use cookie files?

Cookies are small text files containing a unique identifier, they are stored on a computer or a mobile device, thanks to which the device can be recognised when using a specific website or mobile app. They can be used only for the duration of your visit or they can be used for a certain amount of time to gauge your interaction with services or content. Cookies help ensure important functions and functionalities of our Website or improve their quality when you are using them.

If you give your consent to the use of cookies in our Services, they can be used for the following purposes:

Improving the functioning of our Website Cookies allow us to streamline the functioning of our Website, so that we can personalise your customer experiences and help you enjoy various useful functions which they offer. For example, we use cookies to remember your preferences when you come back to our Website.
Increasing the efficiency of our Website Cookies can help us understand how our Website is used, for instance, to inform us about error notifications and whether they appear when it is used. Cookies of this type collect data which are mostly aggregated and anonymised.
Delivering relevant online adverts, including the ones published in social media We use cookies to be able to deliver you adverts, which in our opinion are the most relevant to you on our Website, the websites of other organisations and with the use of social media. Cookies used for this purpose are often put on our Website by specialised organisations which deliver us their professional services.

These cookies can collect information about your behaviours in the net, such as IP address, website which enabled the connection and information about the history of your purchases or the content of your basket. This means that you can see our adverts on our Website and on websites of other organisations. The website of other organisations may also be screen on our Website.

In order to be able to deliver you relevant adverts, we may also combine the data which we collect via cookies in the browser of your computer or other devices with other data which we collected, for example with the data that you have left when using the websites of our Partners.
Measuring the efficacy of our marketing messages, including online adverts Cookies can tell us whether you have seen a given advert and how much time has elapsed since it was last screened to you. This information allows us to measure the efficacy of our online advertising campaigns, as well as control how many times the advert has been screened to you.

We also use cookies to gauge the efficiency of our marketing messages, for example, to find out if you have opened a marketing message which we sent you.

Your choice options concerning Cookies

Cookies in a web browser

With the use of browser settings you can accept or reject new cookies or delete the existing ones. You can also adjust the browser to notify you each time a cookie is sent to your computer or other device. Detailed information about the ways of managing cookies can be found using the option of help, available in your internet browser.

If you decide to disable some or all of the cookies, you may not be able to fully take advantage of our Website. For example, you may be unable to add products to your basket, to move on to finishing your transaction or to use these products and services which require logging in.

You can also manage cookies connected with adverts, used in our Services, by unticking particular suppliers listed in the table above or by visiting YourOnlineChoices (http://www.youronlinechoices.com/pl/). When we screen customised adverts on the websites of other organisations, there is usually an AdChoices icon. By clicking this icon, you will receive detailed instructions concerning controlling your preferences of online adverts. Find out more at YourAdChoices (http://youradchoices.com/).


What are your rights?

In order to exercise the rights listed below, please submit a relevant request at: iod@spolecznosci.pl

Right of data access

You are entitled to the insight into your personal data which we store. It is called request for data access and information.

Right to rectification

If you think that we possess incomplete, outdated or untrue information about you, please contact us and we will rectify it.

Right to object to processing of personal data

General objection – we will examine your objection against our use of your personal data. If, after consideration, your interests, rights and freedoms override our interests of using your personal data, we will restrict their use upon your request or we will erase them.

Objection relating to direct marketing – in case of such objection, we will cease using personal data for direct marketing purposes.

Right to demand restriction of processing

There are several situations in which you can restrict our use of your personal data, which cover (but are not limited to) cases when:

  • you have effectively filed a general objection (described above);
  • you contest the accuracy of personal data which we are storing;
  • we have been using your personal data unlawfully but you do not want us to erase them.

Right to demand data erasure

There are several situations in which you can demand from us the erasure of your personal data, which cover (but are not limited to) cases when:

  • your personal data are no longer necessary in relation to the purposes for which they were stored;
  • you have effectively filed a general objection (described above)
  • you have withdrawn your consent for our processing of your personal data (and we have no other grounds to use them)
  • we have been processing your personal data unlawfully.

Right to data portability

Right to portability is a new law enabling every person in the EU to transmit their data from one organisation to another. Exercising this right will not imply any additional fees, allowing users switching service suppliers. It will consist in transmitting and delivering personal data electronically in a structured, commonly used and machine-readable format. Depending on your choice, the data can be transmitted to you or to any third party that you indicate.

Right to withdraw consent

Within the scope in which we process your personal data based on your consent, you can withdraw your consent at any time. However, please mark that the withdrawal of consent shall not affect the lawfulness of the processing in the period preceding the withdrawal of consent.

Right to lodge a complaint with a supervisory authority for data protection:

We would like to have opportunity to address any of your complaints but you have also the right to lodge a complaint with a supervisory authority for data protection, as to the means in which we have been using your personal data.

More details connected with personal data protection can also be found on the website of a supervisory authority for data protection that is mentioned above.

If you wish to get more information about these rights, see the section ‘Who can you contact about data processing matters?’ below.


Profiling

The data collected from you may be subject to profiling, however, without your consent, it will not be the basis for any automated decisions which could produce legal effects or affect you in any similar way.


Do you have to give us your data?

Giving personal data is voluntary. However, not giving your personal data will result in hindering the use of Services in the scope in which the use of Services requires the processing of your data.


Who can you contact about data processing matters?

In any cases connected with the processing of your personal data, please contact us at our email address: iod@spolecznosci.pl.

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